Recordings and transcripts
Record a meeting to the cloud with consent enforced, then get a searchable transcript when processing finishes.
Prerequisites: a partner account, and a meeting you host in Club Meet.
How recording works
Recording is server-side cloud recording. When the host starts it, the meeting is captured in the cloud rather than on anyone's laptop, so the recording survives a host dropping off and does not depend on local disk or connection. The host chooses the layout the recording captures — for example a grid of participants or a speaker-focused view.
Recording is host-only. Participants cannot start or stop it; only the host controls whether a meeting is recorded at all.
Consent is enforced, not advisory
Consent is built into the act of recording — the host cannot quietly bypass it.
Recording cannot begin until consent is acknowledged in the room. The control is gated, not a checkbox someone can ignore.
In practice:
- When the host moves to record, participants are shown a Recording Consent Required prompt that states the purpose and whether their video feed is included. Recording does not start until that consent is acknowledged.
- While recording runs, every participant sees a persistent banner confirming the meeting is being recorded and that participants have agreed to it. There is no hidden recording state.
- Each consent acknowledgement is captured as a consent receipt — a dated record of who agreed, to what, and when — so the agreement is auditable after the fact.
If someone declines
If a participant does not consent, do not record. Run the meeting unrecorded and rely on your notes or scorecard. A meeting without consent simply does not enter the recording or transcript pipeline.
Transcripts
Once a recording finishes processing, its audio is transcribed automatically into a written, timestamped record of the conversation. The transcript turns an hour of video into something you can read and search: find the exact exchange by searching the text, jump to that moment, and quote it precisely instead of paraphrasing from memory.
Because the transcript is generated from the recording, it exists only for meetings that were recorded with consent. No recording, no transcript.
Where recordings and transcripts live
Recordings and transcripts attach to the meeting that produced them, so everything from one conversation stays in one place. From a finished recording the host can download it, share it through a controlled link, or cut a clip from a key segment rather than sending the whole call. Sharing controls — who can view and when access expires — are covered in Share a dossier.
Processing is not instant
Recordings and transcripts appear after processing completes, not the moment the call ends. If a just-finished meeting shows nothing yet, give it time and reload.
Retention and deletion
A recording and its transcript persist with the meeting until you remove them. Because the underlying recording is the source of the transcript and any analysis, deleting the recording is how you retire the conversation from the platform. Handle recordings as you would any other record containing personal data, in line with your own retention policy and the consent the participants gave.