External recordings
Bring meetings held outside Club Meet into the same intelligence layer — through a notetaker bot or a synced recording tool.
Prerequisites: a partner account, and a connected calendar or recording tool depending on the path you use.
Why this exists
Not every conversation happens in Club Meet. A first call lands on the client's Google Meet; a candidate prefers a tool their team already uses. External recordings close that gap: a meeting held elsewhere can still flow into Meeting Intelligence, so its transcript, summary, and action items sit alongside the meetings you ran natively.
There are two ways in: a notetaker bot that joins a live external call, and sync from a recording tool you already run.
The notetaker bot
When a notetaker is enabled for a meeting, a bot joins the external call as a participant and captures it on your behalf. The bot's job is to attend, record, and produce a transcript that flows back into the platform — so a Google Meet booking ends with the same searchable transcript a native meeting would.
The bot's status is tracked end to end: you can see when it is joining, when it is in the call, and when its recording and transcription are ready. If a meeting never starts within the join window, the session is marked accordingly rather than left hanging.
The bot is a visible participant
A notetaker joins the call as an attendee everyone can see. Treat its presence as you would any recording: make sure participants know the meeting is being captured before you rely on the transcript, in line with the same consent expectations that govern native recordings.
Sync from a recording tool
If your team already records with a dedicated meeting tool, you can sync those recordings in rather than re-recording. The platform pulls completed meetings from the connected tool — the transcript, the summary, and the action items — and files them as external recordings against your record.
Supported sync sources include Fathom and Fireflies, and live external calls can be captured through Recall. Once synced, an external recording behaves like any other: its transcript is searchable, and its summary and action items are available the same way a native meeting's are.
Connect the source
Connect the recording tool or calendar the external meetings run on, so the platform can reach the completed recordings or join the live call.
Run the meeting where it happens
Hold the conversation on the external platform as you normally would. The notetaker joins, or the recording tool captures it.
Find it in the platform
After the call, the external recording's transcript and summary appear against your record, ready to search and act on alongside native meetings.
What stays the same
An external recording feeds the same Meeting Intelligence layer as a native one — the transcript is searchable, and the conversation evidence is grounded in what was said. The consent expectations are the same too: capture a conversation only when participants know it is being recorded.