Placement fees and invoicing
Follow a successful hire from placement fee to a paid invoice — what you are billed, how to read each status, and how to settle securely.
Prerequisites: invoices are visible to Owner and Admin roles in your partner workspace. For the subscription side of billing, see Billing and invoices.
When a hire closes through your pipeline, The Quantum Club raises a placement fee and turns it into an invoice you can review, download, and pay. This page covers the placement side of billing — your subscription is separate.
How a placement fee becomes an invoice
A placement fee is recorded when a candidate is hired through your pipeline. The fee is a percentage of the candidate's first-year salary — your agreed rate, applied to the offer — in the currency on your account.
The Quantum Club then issues an invoice for that fee. Each invoice carries a unique number (formatted TQC-YYYYMM-…), an invoice date, and a due date 30 days out. Tax is applied to your billing location: Dutch BTW or local VAT where it applies, and a 0% reverse-charge line for EU business customers who have supplied a valid VAT number. Keep your billing details current so the right entity and tax treatment land on the invoice.
Subscription and placement fees are billed separately
Your subscription renews on its own cycle through Stripe. Placement fees are one-off invoices raised per hire. Both appear in the Invoices tab, so the full picture is in one place.
Read the invoice statuses
Open the Partner Hub, select Billing, and open the Invoices tab. Each invoice shows its number, date, due date, amount, and status:
| Status | What it means | What to do |
|---|---|---|
| Draft | Being prepared on our side | Nothing yet — it is not due |
| Sent | Issued to you and payable | Review and pay |
| Viewed | Opened, still open for payment | Pay before the due date |
| Overdue | Past its due date | Settle promptly to keep your account in good standing |
| Paid | Payment received and reconciled | Keep the PDF for your records |
| Cancelled | Withdrawn — no payment due | No action |
Pay and download
Each invoice offers up to two actions:
Download the PDF
Use Download to get the invoice PDF for your finance team or accounts-payable process. Available once the invoice document is generated.
Pay an open invoice
For an invoice that is Sent, Viewed, or Overdue, choose Pay Now to open a secure Stripe checkout for that exact amount. The Quantum Club never stores your card number.
Confirm it cleared
After payment, the status moves to Paid once the payment is reconciled. A paid invoice no longer offers Pay Now.
The replacement guarantee
Every placement carries a replacement guarantee — a defined window in which a candidate who does not work out is replaced. The window is shown alongside your billing terms. Track how placements are performing against it on your SLA dashboard.