How hiring works
The shape of a hire on The Quantum Club — from an open role to a signed offer, and the feedback loop that sharpens every search after it.
The Quantum Club gives your team a full applicant-tracking pipeline: one place to publish a role, work candidates through stages, run interviews, and close an offer — every action audited, every decision feeding the next search. This page is the map; each step links to the page that goes deep.
The lifecycle of a hire
A search moves through six phases. They run in order by default, but the board — not a calendar — is the source of truth, so candidates move at their own pace.
| Phase | What happens | Goes deep in |
|---|---|---|
| Publish | Create a role and choose its pipeline stages, visibility, and screening questions | Create and publish jobs |
| Source | Candidates arrive by direct application, Club AI matching, and your Talent Strategist's shortlist | Club AI matching |
| Review | Your team reads applications, rates them internally, and shortlists | Review applications |
| Advance | Move candidates stage by stage on the kanban board, recording signals at each step | Manage your pipeline |
| Interview | Schedule the loop, run it, and capture structured scorecards | Schedule interviews |
| Close | Extend an offer — or decline with feedback that returns to the candidate | Make offers |
The pipeline stages
Every job has a pipeline. The default stages are Applied, Screening, Interview, Assessment, Offer, and Hired, and you can add custom stages per role. The kanban board shows one column per stage and one card per candidate, so the board is always the live state of the search — there is no separate status sheet to keep in sync.
Where candidates come from
Candidates enter a pipeline three ways: they apply directly to a published role, Club AI recommends members whose profiles match the brief, and your Talent Strategist adds people they have vetted for you. You spend your time deciding, not filtering an open job board.
Every decision carries feedback
This is the part that compounds. When your team advances or declines a candidate, you record the signals behind the decision — skills, culture fit, communication — and optional notes. That feedback does two jobs: it gives the next reviewer context, and it teaches Club AI what excellent looks like for your roles, so future shortlists sharpen. Internal reviews stay inside your company; candidates never see them.
Who can do what
Hiring actions are gated by company role and by per-job assignment. If a teammate cannot advance or decline on a role, their assignment does not grant it. See Roles and permissions.
Where to go next
Create and publish jobs
Open a role with the pipeline you want.
Manage your pipeline
Work the board day to day.
Scorecards and feedback
Capture structured interview signal.